Board pack software compiles the information needed into a single file that directors are able to access from their tablets, computers or smartphones. Board members no longer have to communicate through unsafe channels such as email. All documents are always presented in their most recent version. If an amendment or a new report needs to be meeting preparation added, it can be replaced in the board pack quickly and each user will receive a live notice letting them know the changes were made.
It’s tempting to include as many details as possible in your board’s reports to comply with regulations and provide an advantage for meeting preparation. However, this could be confusing or overwhelming for board directors who require clear and concise reports that are clear and concise. The best boards find an equilibrium between ensuring strict compliance while also providing value to the business. They utilize templates, and incorporate logically organized information, use precise language, and avoid excessively technical information.
The board chair is ultimately responsible for the content of the board pack. They should be the ones to make sure that the information in the board package is relevant and educational. Board members are busy, and it can be difficult to get through a board package in the two weeks prior to an event if they don’t have enough time to read, absorb and focus. The ideal deadline to submit board papers is 7 to 10 days. This gives members the time they need to read, absorb and focus on the material.
